If you’re in sales, you’ve likely seen the 2011 “Lead Response Management Study.” It analyzed three year’s worth of data,100,000 call attempts, six companies, and 15,000 leads and synthesized findings to bring salespeople scientific answers to age-old questions like “What are the best days to call my prospects?” and “What time should I contact my leads?“
This kind of research is invaluable to reps. It helps them plan their weeks, maximize the impact of each call they make, and become more efficient, successful salespeople.
But have salespeople begun to rely too much on these numbers? In a recent GSA Business Development blog, the U.K.-based author laments, “I often hear statements such as ‘We should never call on a Friday afternoon‘ or … ‘August is a bad time since people are away.’ If I had a pound for every time I’ve heard those comments over the past 17 years, I probably wouldn’t need to run my business. I could retire on these earnings.”
The author continues, “The fact is that if you make sufficient calls, you will reach enough people whichever time of day or year you call.”
So, which is it? Is there a time, date, or approach to calling your prospects that’s scientifically better than the rest? Should we chalk it all up to hard work? And has the data changed since 2011’s groundbreaking study?
I’ll do my best to answer those questions below, as we dissect the perfect follow-up call for salespeople in 2019
Best Times to Make Sales Calls
These days, many reps are more comfortable sending an automated email than picking up the phone. But, before moving forward, it’s worth identifying whether the phone is even the best way to follow up with leads today.
That answer is “Yes.” A recent study by sales pro Marc Wayshak shows the phone is still the best tool in selling, with 41.2% of respondents naming their phone as their most effective sales tool.
Best Days of the Week to Call Leads
The best days of the week to call leads are on Wednesdays and Thursdays.
In the classic Lead Response Management Study, Wednesday and Thursday were the best days to qualify leads. In fact, there was a 49% difference between leads qualified (meaning they agreed to enter the sales process) on Thursdays and those that qualified on Tuesdays.
So, does this data still hold true today? A 2017 CallHippo survey looked at 24 weeks of data across thousands of companies and found Wednesdays and Thursdays are still the best days to call prospects.
In this survey, they found a 46% difference between calls made on Wednesdays (the best day to call) and those made on Mondays. Friday remained the worst day on which to call prospects.
Best Times to Call Leads
The best times of day to call leads are between 4:00 and 5:00PM and between 8:00 and 10:00 AM in their local time zone.
The Lead Management Study discovered the best time to qualify leads was between 4:00 PM and 5:00 PM local time. The second-best time was around 8:00 AM.
The worst time of day to call leads is between 11:00 AM and 2:30 PM in their local time zone.
The worst time to qualify leads during the work day? Stay away from the phone at 11:00 AM and 2:30 PM respectively — unless you’re unafraid of the 164% qualifying success rate difference between reps who called between 1:00 PM and 2:00 PM and those calling between 4:00 PM and 5:00 PM.
When looking at how this data has aged, the same CallHippo survey found between 4:00 PM and 5:00 PM is still the best time to call prospects. 11:00 AM and 12:00 PM is the second most successful time to call — a different result from the Lead Management Study — and between 1:00 PM and 2:00 PM is the least successful time.
A 2018 PhoneBurner study, however, found the most productive time to cold call prospects is 10:00 AM in the prospect’s time zone. Of those salespeople surveyed during this time, 15.53% had their calls answered — 3% better than the second-best hour, 2:00 PM, which saw a 15.01% success rate. Their data did support the findings that between 12:00 and 1:00 PM is the worst time to call your prospect.
Best Response Time for Connecting with Leads
The best response time for following up with leads is within 10 minutes.
The Lead Management Study saw a whopping 400% decrease in odds of qualifying leads when reps waited 10 minutes or more to follow up. And the rate of success continued to decrease the longer reps went before following up. The best time to call new leads was within five minutes of their first trigger event.
A 2018 InsideSales.com test seems to support this data — kind of. In their survey, InsideSales.com Labs tested the response times and persistence of nearly 200 companies and scored their replies.
They did this by looking at only high-priority inbound leads signaling intent to purchase (i.e., demos, contact forms, or pricing requests). International siding company James Hardie earned the number one spot with a 3:48-minute response time and seven touches total.
They were the only company to come in under that magic five-minute follow-up mark, however. The other companies in the top 10 rang in slightly under or well above the 10-minute mark. LinkedIn had a 9:03-minute response time with five touches total.
Consulting firm KPA had a 19:37-minute lead response time but a respectable six touches total. And platform company Dynamic Signal nabbed the number two spot with an 8:20-minute response time and an impressive 14 total touches.